This section is designed to answer common questions and assuage doubts emerging during the paper submission process. If you want to know step by step how the paper submission work, see our main conference paper submission guidelines.
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User registration in ConfTool
Question: My previous EFA password and username are not working, why?
Answer: Each EFA Annual Meeting has a separate database. Therefore, you must create a new account on our system (although you may use the same username/password as you had on previous EFA site if you wish).
Question: I do not remember my username and/or username, what should I do?
Answer: Users can always retrieve their login information by clicking on the links "Forgotten your username?" and/or "Forgotten your password?" on the EFA 2015 login page, click here.
Question: How do I change my profile information (Institution name, address, emails, etc.)?
Answer: Users can always edit their personal information. After login, click on "Edit User Account Details" on the menu page or click on your name on the top-right side of the screen and click on "Edit User Account Details". If you need to change your email address, please send us an email.
Question: Why do I need to validate my email address?
Answer: Users who validate their email(s) will be given read access to the submissions where they are listed as co-authors with the same email address. To validate your address click on "Show User Account Details" from your ConfTool homepage.
Online Academic Program
Question: How do I change my paper information (authors only)?
Answer: To change title and authors information, please write us an email to efa2015 [at] wu [dot] ac [dot] at. Make sure to include: paper id, paper title, and which information should be changed.
Question: My affiliation is wrong (session chairs, discussants)?
Answer: Information for the online program are directly taken from your account. Click here to update your information.
Question: Why is the country of my affiliation missing? Why is my second affiliation missing?
Answer: Due to characters limitation in the online and printed program, only one affiliation name is displayed.
Registration to the EFA 2015 Annual Meeting
Question: When is the registration opening?
Answer: Registration to the EFA 2015 Annual Meeting will open in late April and will close on August 7, 2015. If maximum capacity is reached, the conference registration will be closed prior to the deadline. Please note that the registration is considered completed only after payment.
Question: How do I register?
Answer: Attendee can register online through our conference management system. If you submitted a paper and/or acted as reviewers, you can use your existing user account. Login/register, click here.
Question: Can I attend the conference if I do not present a paper?
Answer: Yes, the conference is open to attendees who do not present a paper.
Question: I already registered and paid, but I need to edit my registration (e.g. additional tickets). How can I do it?
Answer: The system does not allow to modify registration after payment. Write us an email (efa2015 [at] wu [dot] ac [dot] at) with the number the event and number of tickets needed.
Question: Where can I found documents to apply for Visa?
Answer: For those participants who need a visa to enter Austria, we recommend to get in contact as soon as possible with your local Austrian Embassy. As organizer we are entitled to issue an invitation letter. Please note that the invitation letter will only be released for those participants who have completed their registration. To get your invitation letter contact us at efa2015 [at] wu [dot] ac [dot] at.
Question: I cannot join the conference, can I nominate someone else?
Answer: Substitutions should be communicated 48 hours before the start of the event. Any substitution that is not communicated in writing (efa2015 [at] wu [dot] ac [dot] at) will not be considered valid. The financial aspect has to be handled between the registered individual who is not attending and the individual who is substituting.
Question: How can I get an invoice?
Answer: Invoice can be downloaded by your user account. After login, click on Invoice and Confirmation of Registration from your profile homepage. Please note that the address used is the one indicated in your profile information.
Question: Can I bring my partner?
Answer: Partners are welcome at social evening events. Tickets for the conference dinner of Friday have a cost of EUR 80 and can be booked during online registration.
Payment – Credit card - Cancellations
Question: My registration payment failed, why?
Answer: In most of the case, credit cards have not enable the authorization to pay in Austria. Please check with you bank first. If the problem persists, write to us at efa2015 [at] wu [dot] ac [dot] at.
Question: My credit card was charged, but the payment was not recorded in ConfTool?
Answer: Please send us proof of payment via email at efa2015 [at] wu [dot] ac [dot] at.
Question: Can I cancel my registration?
Answer: Cancellations need to be made in writing to the EFA 2015 organizers and attached with the cancellation form (to display the interactive pdf document, download and save the document). For more information about our cancellation policy and fees, check www.efa2015.org/registration.
Submission fee - EFA 2015 membership
Question: Do I need to pay a submission fee?
Answer: No, authors are not asked to pay a submission fee. However, the submitting author must be a 2015 EFA member in order to submit a paper to the EFA 2015 Annual Meeting.
Question: I have never been a member, how can I buy my membership?
Answer: New member can apply online on the Oxford University Press website.
Question: I was a member, how can I renew my membership?
Answer: If you were already a member in previous years, you can use the renewal link that was sent to you by email. If you have not received this, please contact OUP customer services jnls [dot] cust [dot] serv [at] oup [dot] com, or on +44 (0)1865 353907.
Question: I decided to withdraw my paper, can I get a refund?
Answer: EFA memberships are not refundable and not transferable. Please note that if you wish to attend the conference in August, you will be asked to become an EFA member.
Question: I want to have an overview of tracks and topics I can select for my submission, where can I find a list?
Answer: For an overview of tracks and topics, visit our tracks and topics page. Please note that you are allowed to select only one tracks and as many topics as you wish (within the track).
Question: I made a mistake in my submission, what can I do?
Answer: Authors are entitled to change/revise/delete their submission any time before paper submission deadline (Wednesday, February 18, 2015 at 1:00 PM (13:00 hrs.) CET (Austrian time)). Click on "Your Submissions" -> "Edit Contribution Details". From this page you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the "Save Data" button.
Question: How can I change the session of my submission?
Answer: The system does not allow you to change session, to do so write to efa2015 [at] wu [dot] ac [dot] at (subject: Session%20change%20in%20my%20submission%20-%20EFA%202015) including information about the session you want to submit, paper ID number, paper title, and authors. Please note that this process might take few days, take this into consideration when submitting close to the deadline.
Question: I do not want to submit my paper to EFA 2015 anymore, what should I do?
Answer: Login to your account and click on "Your Submissions" -> "Withdraw Contribution" -> "Yes, withdraw contribution". You will shortly receive a confirmation email about your withdrawal. Please note that the 2015 EFA membership is not refundable and not transferable.
Question: I have not received the paper submission confirmation email, why?
Answer: There might be different reasons why you have not received the confirmation email. Before taking any action, please check: 1) that your email is correctly spelled. To do so, click on your name on the top-right side of the screen and click on "Edit User Account Details", 2) check your email spam folder, 3) re-send another confirmation email by clicking on "Your Submissions" -> "Edit Contribution Details" and save your submission again. If you have not received the confirmation email, please get in contact with your email provider at your institution. ConfTool emails are blocked before reaching your inbox.
EFA Best Doctoral Student Conference Paper Prize (main conference)
Question: How do I compete for the EFA Best Doctoral Student Conference Paper Prize?
Answer: All PhD single-authored papers accepted to the main conference (not the Doctoral Tutorial) automatically compete for the EFA Best Doctoral Student Conference Paper Prize. In order to compete make sure you select the "PhD student" box when you registered as a user. If you have not done so, please click on your name on the top-right side of the screen -> click on "Edit User Account Details" -> click on "PhD student". This information is not disclosed to reviewers.
Question: I submitted to the Doctoral Tutorial, am I competing for the EFA Best Doctoral Student Conference Paper Prize?
Answer: No, the Doctoral Tutorial is independent from the EFA Best Doctoral Student Conference Paper Prize. Doctoral Tutorial students compete for the Best PhD Tutorial Paper prize that is received the same day of the Doctoral Tutorial.
Question: I want to submit to both Doctoral Tutorial and EFA 2015, how can I do it?
Answer: PhD student submitting a single-authored paper can decide if they wish to submit or to the Doctoral Tutorial or the main conference. All PhD student single-authored papers that are not accepted for the conference will automatically compete for the Doctoral Tutorial. Please note that to submit to the main conference you are required to submit a completed paper, you will be asked to upload two files: anonymous (blind) and non-anonymous (including author information)
Question: Can I submit one paper to Doctoral Tutorial and one paper to EFA 2015?
Answer: No, each author is restricted to one submission.
Question: I made a mistake in my submission, what can I do?
Answer: Authors are entitled to change/revise/delete their submission any time before paper submission deadline (Wednesday, February 18, 2014 at 1:00 PM (13:00 hrs.) CET (Austrian time)). Click on "Your Submissions" -> "Edit Contribution Details". From this page you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the "Save Data" button. You cannot change your session choice.
Question: I changed my mind and I would like to submit to the Doctoral Tutorial instead (or vice versa), can I do it?
Answer: To change your submission option you have to withdraw your paper by clicking on "Your Submissions" -> "Withdraw Contribution" -> "Yes, withdraw contribution". You will be automatically re-directed on the page where you can select sessions to submit your paper. Make sure to make your changes before the deadline.
Cannot find your answer?
Write to efa2015 [at] wu [dot] ac [dot] at. Please note that it might take few days to process your email.